Anyone requesting access to the Rubin’s collection must agree to comply with the following provisions:
1. Visiting hours are weekdays from 9:00 AM. to 4:00 PM All non-staff visitors must be accompanied at all times by authorized staff when working with Museum materials.
2. Smoking, drinking, and eating in collection areas are prohibited.
3. Briefcases, suitcases, overcoats, plants, and animals (except for service animals) are not allowed in collection areas. Please remove any large jewelry, hanging glasses, and other paraphernalia that could damage the artwork.
4. Pens, markers, etc. are prohibited. Researchers must use pencils and paper and/or a portable computer to take notes.
5. Self-adhesive, sticky, or Post-it notes may not be used on archival materials.
6. Researchers may not handle objects. A Museum staff member will be available to handle objects when necessary.
7. The researcher must agree to abide by any copyrights and privacy and publicity legislation as well as duplication, publication, and citation policies. The researcher is responsible for any costs resulting from duplication or publication purposes.
8. As a courtesy, the researcher will provide the Museum with one copy of any research papers, publications, CD-ROMs, screen captures of World Wide Web, and/or work that is derived from accessing the collection or that contains photographs of objects or reproductions of documents in the collection. The copy shall be provided at the researcher’s expense. Such copies are to be kept in the Museum’s library or archives. If no reports or papers are available within two years, a letter describing the results of the study will be sent to the Collections Manager. The researcher agrees that Rubin Museum of Himalayan Art may, without special permission, use any findings, interpretations and conclusions resulting from the proposed study in interpretive exhibits or programs, understanding that Rubin Museum of Himalayan Art will acknowledge/credit any work and findings.
9. In case of damage the Collections Management staff must be informed about the accident immediately. Do not attempt any remedial action to “fix” the item. The Collections Manager must be notified if objects, photographs, or documents are discovered to be missing or misplaced.
10. The researcher must return all objects, photographs, and documents to the staff for re-shelving/re-housing.
11. No researcher may do anything to alter the appearance of an object without written permission of the Rubin Museum of Himalayan Art. This includes conservation, cleaning, casting, or scientific testing.